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You just need to locate the Apple Mail Backup Location, as all your emails are stored automatically on your hard drive. From there you can just make the copy of the apple mail database and your backup will be stored securely. Here's how you can locate your apple mail backup location:
Find and Open the Folder Where OS X Mail Stores Mail
To go to the folder that holds your OS X Mail messages:
- Open a new window in OS X Finder.
- Select Go Go to Folder… from the menu.
- You can also press Command-Shift-G.
- Type '~/Library/Mail/V3'.
- Press Enter.
You can find your folders and messages in sub-folders to the V3 folder:
- Local mailboxes are in the Mailboxes sub-folder.
- POP email accounts can be found in sub-folders with POP- in their name.
- IMAP accounts' mailboxes are in sub-folder that have IMAP- in their name.
The messages are stored in .mbox folders, one per OS X Mail email folder. Open and explore these folders to discover (and open or copy) the emails saved as .emlx files.
Find and Open the Folder Where Mac OS X Mail 5–8 Store Mail
To open the folder where Mac OS X Mail keeps your messages:
- Open a Finder window.
- Select Go Go to Folder… from the menu.
- Type '~/Library/Mail/V2'.
- You can have Finder auto-complete the folder names by pressing Tab.
- Click OK.
Mac OS X Mail stores the mailboxes in sub-folders to the Mail directory, one sub-folder per account. POP accounts start with POP-, IMAP accounts with IMAP-.
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Find and Open the Folder Where Mac OS X Mail 1-4 Store Mail
To locate the folder where Mac OS X Mail 1-4 stores mail:
- Open a new Finder window.
- Go to your home directory.
- You can use the Home toolbar button
- or select Go Home from the menu to go home.
- Open the Library/Mail directory.
Some alternative to Backup Email on Apple Mail are:
Mail User Guide
You can delete email messages that you don’t need anymore to help keep your mailboxes manageable, and to free up storage space on your Mac or on the mail server. Deleted messages are available until they’re permanently erased.
Delete an email
In the Mail app on your Mac, select a message.
Click the Delete button in the Mail toolbar or move the pointer over the message’s header, then click the Delete button that appears.
Tip: To prevent the next message in the list from being automatically selected (and marked as read), press and hold the Option key when you delete the message.
If you set the “Move discarded messages” option to Trash in Viewing preferences in Mail, you can delete a message by swiping left on the trackpad with two fingers or by moving the pointer over a Mail notification, then clicking Trash.
Delete multiple emails
In the Mail app on your Mac, select messages or conversations in the list.
All of the messages in a conversation will be deleted.
Click the Delete button in the Mail toolbar or press the Delete key.
If you delete a mailbox, all of the messages in the mailbox are deleted.
You can search for a set of messages to delete. For example, you can search for messages dated August 1 through September 5, 2018 by entering “date:8/01/18-9/05/18” in the Mail search field. Or, search for messages from a specific person by entering a name in the search field. Then select and delete the found messages.
View deleted emails
Whether you can view and retrieve messages after you delete them depends on how you set options in Mail preferences.
In the Mail app on your Mac, choose Mail > Preferences, then click Accounts.
Select an account, click Mailbox Behaviors, then check the setting for the Trash Mailbox option.
If a mailbox is specified: You can view deleted messages in the Trash mailbox until they’re permanently erased. To retrieve a deleted message, drag it from the Trash mailbox to another mailbox.
If None is specified: Deleted messages are removed and aren’t available in the Trash mailbox.
Permanently delete emails
In the Mail app on your Mac, do one of the following:
Mac Mail App Update
Choose Mailbox > Erase Deleted Items, then choose an account.
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In the Mail sidebar, Control-click a Trash mailbox, then choose Erase Deleted Items.
You can set the “Erase deleted messages” option in Mail preferences to have Mail permanently erase deleted messages for you at a specified time. See Change Mailbox Behaviors preferences.
If you mistakenly delete messages, just drag them out of the Trash mailbox to another mailbox. Or select them in the Trash mailbox, then choose Message > Move to > [mailbox].